TOPIC KEY POINTS Supervisor Expectations Expectations are provided from local Budget Call Guidance memo and through planning discussions Identify what goals you are expected to meet Identify, meet, or exceed your Supervisor’s expectations Take the necessary actions to correct your budget if it does not meet your Supervisor’s expectations Projecting Revenue and Expenses Checklists developed by the FFR help you to address changes to the Program and identify potential changes to next year’s Plan Resale or Program Revenue Checklist documents opportunities and potential revenue impacting changes Cost of Goods Sold Checklist lists items that affect pricing Labor Cost Checklist is used to monitor personnel costs All Other Expenses Checklist includes items not contained in other checklists Reports Overview Identify variances between your Plan and the Actuals over prior 12-month period Analyze significant differences to determine their causes Start your budget using actual figures for each month and the GL if they are acceptable; otherwise use figures between the Plan and the Actuals Types of Reports Budget Reports – show what you plan to do Execution Reports – show what you actually did Budget Reports Planning in SAP establishes spending limits Cost Centers are the departments that make up an activity Cost Center Groups are a combination of all the Cost Centers Fiscal periods, fiscal years, and planning profiles are also considered while working in the Planning module Category and Activity Displays the Plan for a single fiscal year Shows individual GL accounts Used with Detailed Executive Summary Rolling 12-Month report NAF Budgeting Overview Shows all the revenue and cost elements in profit and loss order Used to enter annualized planned amounts for a given Cost Center Planning Templates Planning profiles depend on the requirements from your Business Office or Supervisor Z101 incorporates the Current Year Plan and Prior Year Plan Z102 incorporates the Current Year Plan Z103 incorporates the Current Year Plan and Adjusted Prior Year Actuals Z104 incorporates the Current Year Plan, Prior Year Actuals, and Plan V1 Execution Reports Monitor your Program’s financial status Track status against your Plan Include Executive Summary Operations Statement, Rolling 12 Months, and BPA Executive Summary Operations Statement Provides a big picture of the budget performance for Group-level account categories Provides a high-level view of major elements Categorized in terms of salaries, depreciation, supplies, or other revenue Rolling 12 Month Shows income and expenses that span two fiscal years Uses current month along with prior 11 months Displays Actual amounts Shows individual GL accounts Used with a report representing your Plan for same 12-month period Budget Performance Activity The BPA is: A SAP/AIMS report that presents the performance of all accounts of a Cost Center A comparison of the expected budget (Plant) to the budget execution (Actuals) to identify differences Organized in sections for Header, Current Month, Elements, Current YTD Header provides information about origins, contents and scope of report Current Month displays current month’s revenue and costs Elements displays all the Programs account elements Current YTD displays current YTD revenue and costs